Show End Times Outlook How To Adjust Outlooks

When Microsoft introduced Outlook 2011 for Mac, many of the commands you were accustomed to in Entourage 2008 changed.

The latest version, Outlook 2016, remains familiar if you upgraded from Outlook 2011.

If you are coming from the Windows version of Outlook, youll feel more at home.

Common Outlook 2016 Commands Action Command Save an item S Print an item P Undo the last action Z Redo the last action Y Minimize the active window M Create a new folder in the navigation pane SHIFT N Hide the reading pane or show it on the right Hide the reading pane or show it below SHIFT Move the selected item to a different folder SHIFT M Copy the selected item to a different folder SHIFT C Select all items in the item list, if the item list is the active pane A Minimize or expand the ribbon OPTIONS R Hide Outlook H Quit Outlook Q Windows and Dialog Boxes Action Command Go to Mail view 1 Go to Calendar view 2 Go to Contacts view 3 Go to Tasks view 4 Go to Notes view 5 Open the Sync Status window or make it the active window 7 Open the Sync Errors or make it the active window 8 Open the Contacts Search window 0 Open the Preferences dialog box COMMA (,) Cycle forward through open windows TILDE () Cycle back through open windows SHIFT TILDE () Close the active window W Open the selected item O Move forward through controls in a window TAB Move back through controls in a window SHIFT TAB Search Action Command Do a basic search in Outlook OPTION F Do an advanced search in Outlook SHIFT F Find text within an item F Find the next instance of the text you searched for in an item G Find the previous instance of the text you searched for in an item SHIFT G Mail Action Command Create a new message N Send the open message RETURN Send all messages in the Outbox and receive all incoming messages K Send all the messages in the Outbox SHIFT K Save the open message and store it in the Drafts folder S Add an attachment to the open message E Open the Spelling and Grammar dialog box COLON (:) Check recipient names in the open messages CONTROL C Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list R Reply to all SHIFT R Forward the message J Open the selected message in a separate window O Clear the flag for the selected message OPTION APOSTROPHE () Mark the selected message as junk mail SHIFT J Mark the selected message as not junk mail SHIFT OPTION J Display the previous message CONTROL Display the next message CONTROL Navigate to the previous pane in the Mail view SHIFT CONTROL Navigate to the next pane in the Mail view SHIFT CONTROL Move the selected message to a folder SHIFT M Decrease the display size of text in an open message or in the reading pane HYPHEN (-) Increase the display size of text in an open message or in the reading pane PLUS () Scroll down to the next screen of text or, if you are at the end of a message, display the next message SPACEBAR Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message SHIFT SPACEBAR Delete the selected message DELETE Permanently delete the selected message SHIFT DELETE Delete the current message, and, if the message window is open, close it DELETE Mark selected messages as read T Mark selected messages as unread SHIFT T Mark all messages in a folder as read OPTION T Calendar Action Command Create a new appointment N Open the selected calendar event O Delete the calendar event DELETE Switch the view to include today T In day view, move to the previous day.

RIGHT ARROW Navigate to the previous pane in the Calendar view SHIFT CONTROL Navigate to the next pane in the Calendar view SHIFT CONTROL People Action Command Create a new contact N Open the selected contact O Delete the contact DELETE Close the current open contact and open the previous contact CONTROL Close the current open contact and open the next contact CONTROL Navigate to the previous pane in the People view SHIFT CONTROL Navigate to the next pane in the People view SHIFT CONTROL Tasks Action Command Create a new task N Open the selected task O Delete the task DELETE Close the current open task and open the previous task in the Tasks list CONTROL Close the current open task and open the next task in the Tasks list CONTROL Navigate to the previous pane in the Tasks view SHIFT CONTROL Navigate to the next pane in the Tasks view SHIFT CONTROL Notes Action Command Create a new note N Open the selected note O Delete the note DELETE Close the current open note and open the previous note in the Notes list CONTROL Close the current open note and open the next note in the Notes list CONTROL Navigate to the previous pane in the Notes view SHIFT CONTROL Navigate to the next pane in the Notes view SHIFT CONTROL Send a note as an email J Send a note as an HTML attachment to an email CONTROL J Editing and Formatting Text Action Command Cut the selected text to the Clipboard X Copy a selection to the Clipboard C Paste a selection from the Clipboard V Paste a selection from the Clipboard and match the destination style SHIFT OPTION V Make the selected text bold B Make the selected text italic I Underline the selected text U Strikethrough the selected text SHIFT X Move the cursor left one character LEFT ARROW Move the cursor right one character RIGHT ARROW Move the cursor up one line UP ARROW Move the cursor down one line DOWN ARROW Move the cursor to the beginning of the current paragraph OPTION UP ARROW Move the cursor to the end of the current paragraph OPTION DOWN ARROW Move the cursor to the beginning of the current word OPTION LEFT ARROW Move the cursor to the end of the current word OPTION RIGHT ARROW Delete the character to the left of the cursor, or delete the selected text DELETE Delete the character to the right side of the cursor, or delete the selected text If your keyboard does not have a key, use FN DELETE.

Insert a tab stop TAB Move the cursor to the beginning of the line LEFT ARROW Move the cursor to the end of the line RIGHT ARROW Move the cursor to the top of the message body UP ARROW Move the cursor to the bottom of the message body DOWN ARROW Move the cursor to the beginning of the selected text HOME Move the cursor to the end of the selected text END Scroll up PAGE UP Scroll down PAGE DOWN Flagging messages, contacts, and tasks for follow up Action Command Flag the selected item for follow up, with Today as Due Date CONTROL 1 Flag the selected item for follow up, with Tomorrow as Due Date CONTROL 2 Flag the selected item for follow up, with This Week as Due Date CONTROL 3 Flag the selected item for follow up, with Next Week as Due Date CONTROL 4 Flag the selected item for follow up, with No Due Date CONTROL 5 Flag the selected item for follow up, and add a custom Due Date CONTROL 6 Flag the selected item for follow up, and add a reminder CONTROL Mark the selected item as Complete CONTROL 0 Clear the selected items follow-up flag OPTION APOSTROPHE () If there are any missing, let us know in the comments.

Also, check out our Outlook 2011 article for additional commands.

Reply Chris Where is the Archive command Reply Roslyn Solomon I would like to navigate to the Create a Task function when I have an email open.

Currently have to right click, create task Reply Leave a Reply Cancel reply Your email address will not be published.

Selecting a group of multiple time slots, say from 9:30 up to 11:30 (but one that doesnt include the 11:30 time slot) creates an appointment that starts at 9:30 and ends at 11:30.

Heres the easy route to changing the defaults to work for you.

You can schedule appointments and events and even block out time to actually get some work done.

However, we dont all have the same schedule, so you might spend more time than necessary working around Outlooks default calendar settings.

Show End Times Outlook How To Adjust Outlooks

Perhaps more important, youll learn how to adjust Outlooks calendar settings to fit your routine.

Im using Outlook 2016 on Windows 10 (64-bit), but you can apply most everything to earlier versions.

Terminology Throughout the article, Ill use the following terms: Appointments are blocks of time you schedule with a specific start and end time.

They dont include other people (appointments that involve others are called meetings, which arent covered in this article).

Event s are day-long items; events can be anything if you dont assign a specific time period.

Appointments and events allow you to specify a lot of addition details, such as a location, recurrence, and your availability.

You can specify a subject, add text and links, and even attach files so theyre easily accessible.

Adding information is simple and self-explanatory; simply explore the window and learn more about the many available options.

Where you click will determine whether Outlook defaults to an event or an appointment, and if the latter, the time.

This behavior is so intuitive that it doesnt require much training and youll get the hang of it quickly.

In one of the many Week views, Outlook defaults to an appointment, using the clicked or selected time slots to set the start and end time.

Initially, the difference between an event and an appointment is the All Day Event option shown in Figure A.

You can change the status between an event and appointment by checking or unchecking this option, accordingly.

The easiest way to create an appointment is to use a Week view.

Just click a single time slot or select a multiple time slot and enter the appointments subject.

Remember, because a time is selected, Outlook defaults to an appointment, and the selection determines the appointments start and end time.

In Day, Week, and Work Week view, the start time defaults to the active time slot, so theres a bit of an advantage to scheduling in one of these views.

The end time depends on your default interval setting, which Ill show you how to change later.

Because theres a time setting, these items are always appointments.

Show End Times Outlook For Mac